Audit and eBilling Administrator

Location Auckland Date Posted 11/10/2017
Type Permanent Remuneration Negotiable
Job Reference None Job Number 112507
Experience Administrator (Under 2 years)
Skills Microsoft Office (Intermediate)
Widely regarded as New Zealand’s premier law firm, Russell McVeagh is committed to operating on the cutting edge of legal practice. We employ approximately 350 staff and partners across our Auckland and Wellington offices, our lawyers are the best in their fields and recognised internationally for their expertise.
We are committed to growing a diverse team of professionals that help us understand and look after clients across New Zealand.
We currently have a fantastic opportunity in our finance department. This administrator will have full responsibility for the firms Audit reporting and eBilling processes. The role also includes providing additional support to the Credit Control team, including the ability to assist the Senior Credit Controller and provide backup on the National Credit Control Administrator role including assisting the Inventory Manager and National Support Manager with various other tasks.
Key Responsibilities include:
  • Prepare the firm's audit letters in accordance with deadlines (prioritising as required)
  • Following up with our client and/or the client's auditors on any unclear instructions
  • Running financial reports
  • Filing (paper & electronic)
  • The process involves liaising with legal staff and collating responses and preparing the letters
  • Responding to any follow-up Client and/or Audit queries
  • Input of all monthly invoices into our clients eBilling systems as required
  • Following up on missing information within various eBilling systems
  • Liaising with the Senior Credit Controller on issues or requests
  • Maintaining eBilling documentation
Administrative and Billing support:
  • Assisting the Senior Credit Controller with specific tasks over busy periods of the month (including distribution of monthly statements and providing copy invoices)
  • Learning and understanding the firm's Billing system which will enable additional support to our secretaries
  • Backup on the National Credit Control Administrator role in particular assisting with queries that come through, Client / Matter Maintenance functionality and receipting
  • To be involved with testing new Aderant functionality (e.g. Paperless Billing)
  • Assist with updating documentation relating to any new functionality
  • Participation in any other projects or tasks within the CC or wider finance team as required
Knowledge, skills and experience
  • Have an excellent and confident service manner in dealing with Partners and staff
  • Solid administrative experience and highly organised is key
  • Able to prioritise and manage several tasks at once to achieve deadlines
  • Have a ‘can do’ attitude, go the extra mile, a team player
  • Be calm under pressure
  • Be an effective communicator using all mediums
  • Be proficient with Microsoft applications (Outlook, Excel, Word, Skype for Business)
Contact Hannah Booth in our HR Team for more information
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