Office Administrator, Vaka Tautua - Auckland

Location Auckland Date Posted 6/12/2017
Type Permanent Remuneration Negotiable
Job Reference None Job Number 112520
Experience Administrator (Under 2 years) , Administration Assistant (Under 2 years) , Office Assistant (Under 2 years)
Skills No skill requirements specified
Work Hours: Full time, 40 hours per week
Role Type: Permanent
Location: Manukau, Auckland
Vaka Tautua is a Pacific non-government organisation providing services nationally for Pacific people who experience mental illness or disability. We are looking for a new full time Office Administrator to join our Auckland team as soon as possible based at our Head Office in Manukau. This role is vital to the smooth running of our organisation. It’s a busy role and no two days will be the same so you will need to be highly efficient and able to prioritise conflicting demands.
The role provides our front-line reception services and supports the management team through providing administrative support for our Human Resources, Board Meetings, Contract Reporting, Health and Safety, Payroll, and our Older Peoples Programme. So ideally you will have administration experience in the non-governmental sector.
The work we do for Pacific people is important and rewarding, and it requires a high level of energy and commitment. Our team are committed to finding the best outcomes for our consumers so your ability to relate to all and be passionate about improved outcomes for Pacific living in New Zealand will be key to your success.
Role Responsibilities:
1. Provide frontline customer service on reception and by phone.
2. Provide administrative support to the Finance Manager in Accounts Receivable and Payable and with preparation of the payroll.
3. Take meeting minutes as required.
4. Facilitate Health and Safety, and Quality and Risk meetings.
5. Coordinate the internal reporting requirements from delivery teams.
6. Provide support to our West Auckland, Wellington and Christchurch offices.
7. Manage the equipment, stationery and other resources within the Manukau office.
8. Facilitate IT support for staff from our IT providers.
9. Provide administrative support for our Older Peoples Programmes.
10. Coordinate incoming referrals for our Mental Health Services.
Desired Attributes:
• Experience as an administrator in a small business or non-governmental organisation.
• The ability to self-manage and prioritise workload to meet targets and deadlines.
• Excellent communication skills and the ability to connect with many different audience types.
• Experience and knowledge of Pacific culture.
• Excellent computer skills in Microsoft office and preferably a client management system.
• Drivers license.
Expression of Interest:
If you have a heart for Pacific people and can meet all or most of the attributes we are looking for then we welcome your application. Please send your CV and a covering letter to Sarah McLean via email sarah.m@vakatautua.co.nz or call Sarah on (09) 250 2583 to discuss.

Closing Date: We are looking to hire an ideal candidate and have them start as soon as possible. 

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